CODIJY Community Privacy Policy

CODIJY Community is operated by CODIJY Software. CODIJY has designated a Data Protection Officer and they can be reached by emailing DPO@codijy.com.

What information does CODIJY process?

CODIJY Community is a social website offering the users of CODIJY software the opportunity to share their colorized images, ask questions and communicate with other users. By joining CODIJY Community, you enter a legal agreement with us and we process your data in order to provide your service under the terms of that agreement. 

To join the CODIJY Community we ask you to provide us with information about you such as name and email address. Your email address won’t be visible to other community members. 

We will use your email address to send you the link to activate your account and to send you automatic notifications about the site activities. You can opt out from receiving any or all notifications in the Email Preferences.  

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

To prevent abuse of the site, CODIJY uses moderators to block accounts as part of its moderation procedures. In order to do this, we check accounts and messages shared publicly  for content that indicates breaches of our Terms and Conditions of Use. This is done through our team of moderators. If an account or message meets certain criteria that demonstrate that the Terms and Conditions of Use are likely to have been breached, the relevant account will be blocked. All users of accounts that have been blocked will be notified that their account has been blocked and affected users can contact CODIJY to contest the decision.

What is the legal basis that allows CODIJY to use my data?

We are only permitted to use your data when we have a lawful basis to do so. The table below provides an overview of the legal bases that CODIJY relies on to use your data. Where the legal basis is consent, you can withdraw consent at any time. Where the legal basis is legitimate interests, you have a right to object to our use of your data. We explain in the relevant sections in this privacy notice how you can withdraw consent or opt-out of certain data uses (where applicable).

  1. To provide you with CODIJY social networking service. Data: Name Email Address. Source: You provide your name and email address. Legal basis: Contractual necessity.
  2. To verify your account. Data: Email Address. Source: You provide your email address to us. Legal Basis: Legitimate interests – it is in our legitimate interests to ensure that accounts are not set up fraudulently and to safeguard users of the site.
  3. To facilitate networking opportunities on the CODIJY Community site. Data: Optional information that you choose to provide in your profile, which may include photos etc. Source: You provide this information to us. Legal basis: Consent.   

How long will CODIJY keep my data?

We keep your personal information only as long as we need it for legitimate business purposes (as set out above) and as permitted by applicable law.

In practice, we delete or anonymise your information upon deletion of your account (following the safety retention window), unless:

  1. we must keep it to comply with applicable law (for instance, some “traffic data” is kept for one year to comply with statutory data retention obligations);
  2. we must keep it to evidence our compliance with applicable law (for instance, records of consents to our Terms, Privacy Policy and other similar consents are kept for five years);
  3. there is an outstanding issue, claim or dispute requiring us to keep the relevant information until it is resolved; or
  4. the information must be kept for our legitimate business interests, such as fraud prevention and enhancing users’ safety and security. For example, information may need to be kept to prevent a user who was banned for unsafe behavior or security incidents from opening a new account.

Who does CODIJY share this information with?

We do no share your personal information with any third parties.

Where we send your data

Your comments are checked through an automated spam detection service.

Your rights

Under EU law, you have the right to lodge a complaint with data protection regulators. You have a number of rights under European Data Protection law as detailed below. These rights apply to all of our users.

  1. Right to be informed: what personal data an organisation is processing and why (this notice).
  2. Right of access: you can request a copy of your data from your Settings.
  3. Right of rectification: if the data held is inaccurate, you have the right to have it corrected.
  4. Right to erasure: you have the right to have your data deleted in certain circumstances.
  5. Right to restrict processing: in limited circumstances, you have the right to request that processing is stopped but the data retained.
  6. Right to data portability: you can request a copy of your data in a machine-readable form that can be transferred to another provider.
  7. Right to object: in certain circumstances (including where data is processed on the basis of legitimate interests or for the purposes of marketing) you may object to that processing.

For users who are California residents, you also have the following rights (in addition to those listed above) under the California Consumer Privacy Act, and you have the right to be free from unlawful discrimination for exercising your rights under the Act:

  1. You have the right to request that we disclose certain information to you and explain how we have collected, used and shared your personal information over the past 12 months.
  2. You have the right to request that we delete your personal information that we collected from you, subject to certain exceptions

If you want to exercise any of your rights listed above please email us at DPO@codijy.com

How does CODIJY protect my personal data?

How does CODIJY protect my personal data?

CODIJY has implemented appropriate security measures to protect and prevent the loss, misuse, and alteration of the information under our control, including your personal data. Our technical experts at CODIJY work hard to ensure your secure use of our site.

While we take reasonable precautions against possible security breaches of our website, member databases and records no website or internet transmission is completely secure and we cannot guarantee that unauthorised access, hacking, data loss, or other breaches will never occur. We urge you to take steps to keep your personal data safe (including your password) and to log out of your account after use. If you lose your password or give it out, or another service provider that you use suffers a data breach and you have used the same credentials with that service provider as you have with CODIJY, your personal data may be compromised. If that happens, please report it to Support via our Support page.

Where is my personal data kept?

We want you to be able to access CODIJY wherever you happen to be in the world. To enable us to provide that service, we operate a global network of servers including in the US and Ukraine. We ensure that the data is adequately protected by ensuring that valid, legal mechanisms are in place such as: EU approved model clauses (which can be found here), and implementing robust contractual standards.

Does CODIJY collect any other personal data about me?

If you contact our Customer Support team via our support email, we will receive your email address, and will use the information you send to us to help resolve your query. We will keep records of our communications with you, including any complaints that we receive from you about other users (and from other users about you) for 6 years after deletion of your account.

Does CODIJY use my personal data for any other purpose?

We may use material that you post on the open access areas of CODIJY Community in advertising and promotional materials on our main website, our partner sites and partner products. We believe these uses are in line with our legitimate interests in enabling us to improve our site and better tailor your online experience to meet your needs. If we intend to do this, we will contact you for your prior approval.

From time to time we may run surveys for research purposes and we may contact you to find out if you would like to take part. We may also contact you for feedback purposes. We use your personal data to resolve disputes, troubleshoot problems and enforce our Terms and Conditions of Use.

What are ‘cookies’ and what ‘cookies’ does CODIJY use?

We collect information by placing cookies on your computer or mobile. A cookie is a piece of text stored on your computer or mobile by your web browser. They are basically a tool that stores information about website visits, recognises you and your preferences each time you visit CODIJY Community, and ensures site functionality and enables us to provide the services our members request.

Login page/Registration Page

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Analytics

CODIJY Website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help analyze how you use the Website. The information generated by the cookie about your use of the Website will normally be transmitted to and stored by Google on servers in the United States.

If the IP-anonymization is activated on the Website, your IP address will be truncated within the area of member states of the European Union or within other contracting states to the Agreement on the European Economic Area. Only in exceptional cases the whole IP address will be first transferred to a Google server in the USA and truncated there. Google will use this information on behalf of CODIJY for the purpose of evaluating your use of the Website, compiling reports on Website activity and providing other services for CODIJY relating to website activity and internet usage.

The IP address that your browser transfers within the scope of Google Analytics will not be associated with any other data held by Google.

You may refuse the use of cookies by selecting the appropriate settings in your browser, however please note that if you do so you may not be able to use all functions of the Website. You can also opt-out from the storage by Google of the data that is created by the cookie and is related to the use of the Website (including your IP address) and the processing of such data by Google by downloading and installing the Google Analytics opt-out Browser add-on available under https://tools.google.com/dlpage/gaoptout?hl=en.

As an alternative to the browser add-on or within browsers on mobile devices, you can click this link in order to opt-out from being tracked by Google Analytics within this Website in the future (this opt-out option applies only for the browser in which you set it and with regard to the Website). In this case an opt-out cookie is put on your device. In case you delete your cookies, you will have to use the aforementioned link again.

For further information on Google Analytics please refer to: http://www.google.com/analytics/terms/, https://support.google.com/analytics/answer/6004245?hl=en and https://policies.google.com/privacy?hl=en&gl=en

The legal basis for the processing of the data described in this section 3 (to the extent such data is to be considered Personal Data) is Art. 6 (1) sentence 1 lit. f GDPR (legitimate interests; the legitimate interests to Use such data is that we use and analyze the respective data to improve our Services, such as by gaining a better understanding of your interests and requirements regarding our Services and to help personalize your user experience).

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

Our use of cookies and local share devices, including the specific cookie names, may change over time, but will generally fall into the above categories. We will notify you of any important changes to our use of cookies and local storage devices.

Last updated 13.08.2020